Administrative Assistant (Real Estate)

Job Overview We’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting. Core Tasks: Monitor multiple inboxes to triage and respond to client questions and concerns Check plans and project documents for issues and escalate as needed Assist with phone outreach and triaging various calls to the office Work with brokers to collect and verify diligence items efficiently Perform ad hoc payment, invoice management, file management, etc Manage a calendar including scheduling, meetings, and travel arrangements Serve as a contact between employees, clients, and external partners / vendors Prepare/ edit correspondence, communications, presentations, reports, and other docs Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items Perform other ad-hoc tasks with limited instruction as needed Assist with project management and KPI tracking tasks Create SOP documents for various processes and update over time Assist with personal tasks as needed Must-Haves: 3+ years experience in an admin role in a real estate setting Strong (C-level) verbal and written English communication skills 2+ years experience with project management-related tasks and tools Basic - intermediate skills with Excel / Google Sheets Strong organizational and planning skills with an entrepreneurial mindset Excellent time management skills and ability to multitask and prioritize Familiarity with Slack and Zoom for internal team coordination / communication Ability to work full-time CST Nice-to-Haves: Experience managing various organic social pages