Capture Manager and Proposal Writer

Benefits:

• 401(k)
• Competitive salary
• Health insurance
• Paid time off

Job Title: Capture Manager & Proposal Writer Location: Remote / Hybrid (Atlanta, GA or Texas preferred) Reports To: Director of Business Development or Managing Partner Overview: The Capture Manager & Proposal Writer leads and coordinates business development efforts across state, federal, local government, commercial, and hospital clients. This individual identifies, qualifies, and captures new contract opportunities while developing high-quality, compliant, and competitive proposals that align with organizational growth strategies.

Key Responsibilities

Capture Management:

• Research, identify, and qualify opportunities across government (state, local, federal) and commercial/hospital markets through RFP databases, procurement portals, and industry intelligence tools (e.g., GovWin, SAM.gov, BidNet, etc.).
• Develop and execute capture strategies including win themes, competitive positioning, pricing strategy, and teaming.
• Engage with potential clients, partners, and stakeholders to gather intelligence and establish relationships that support winning proposals.
• Lead pre-proposal planning, including pipeline development, bid/no-bid decisions, and resource alignment.
• Coordinate with internal teams and partners on capture plans, schedules, and gate reviews to ensure accountability and progress toward submissions.

Proposal Development:

• Manage end-to-end proposal process — from RFI and RFP analysis to submission — ensuring compliance, accuracy, and timely delivery.
• Write and edit technical, management, and past performance narratives tailored to each client and solicitation.
• Develop persuasive, clear, and compliant content that reflects an understanding of client objectives, requirements, and evaluation criteria.
• Coordinate inputs from SMEs, recruiters, and leadership teams to create complete and competitive proposals.
• Maintain a proposal library, including templates, resumes, project write-ups, and boilerplate content for reusability and efficiency.
• Work closely with design and marketing teams to ensure visually polished and professional submissions.

Business Intelligence & Relationship Management:

• Maintain a robust pipeline of opportunities across target sectors, tracking through tools such as Monday.com, HubSpot, or internal CRM/ATS systems.
• Monitor competitor landscape and identify strategic teaming or subcontracting opportunities.
• Support relationship building with agency procurement officers, prime contractors, and hospital administrators.
• Contribute to post-submission debriefs, lessons learned, and continuous improvement of proposal processes.

Required Skills & Experience:

• 5+ years of experience in capture management, proposal writing, or business development within government contracting, healthcare, or professional services.
• Proven success developing and winning proposals for state and local agencies, federal contracts (GSA, DoD, DHS, etc.), and/or hospital systems.
• Strong understanding of procurement processes, contract vehicles, and compliance requirements (e.g., RFP, RFQ, IFB, IDIQ, BPA).
• Exceptional writing, editing, and communication skills with attention to detail.
• Experience with proposal management tools (e.g., RFPIO, Loopio, SharePoint, GovWin, Canva, Adobe, Word templates).
• Knowledge of pricing, staffing plans, technical volumes, and past performance documentation.
• Ability to manage multiple concurrent deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience supporting proposals for staffing, IT, healthcare, or professional services contracts.
• Familiarity with HUB, WOSB, DBE, or MBE certification programs and utilization in public sector proposals.
• Experience working with hospital systems (e.g., public health departments, academic medical centers).
• Bachelor’s degree in Communications, English, Business, or related field.
• APMP certification (Association of Proposal Management Professionals) preferred.

Key Competencies:

• Strategic thinker with a sales-oriented mindset
• Excellent time management and organizational skills
• Collaborative leadership and communication across departments
• Strong research and analytical capabilities
• Results-driven with a focus on measurable outcomes

Performance Metrics:

• Pipeline growth and qualified opportunity conversion
• Win rate percentage and proposal quality scores
• Timely, compliant submissions across all sectors
• Internal stakeholder satisfaction and team alignment

Flexible work from home options available. Remote Skills: Adobe Product Family, Analysis Skills, Applicant Tracking System, Bid Analysis, Business Development, Business Intelligence, Business Strategy, Calendar Management, Communication Skills, Competitive Research, Continuous Improvement, Contract Processing, Customer Relationship Management (CRM) Systems, Detail Oriented, Documentation, Editing, English Language, Federal Contracts, Federal Government, Government, Government Contracts, Health Information Technology, Health Insurance, Healthcare, Homeland Security, Hospital, Hospital Administration, Hospital Systems, Intelligence Gathering, Leadership, Local Government, Maintain Compliance, Marketing, Microsoft SharePoint, Microsoft Word, Organizational Skills, Performance Metrics, Persuasion Skills, Pricing, Process Improvement, Product Positioning, Product Pricing, Professional Services, Proposal Development, Proposal Writing, Public Health, Purchasing/Procurement, Regulatory Compliance, Relationship Management, Request for Proposals (RFP), Requirements Management, Sales, Sales Management, Sales Pipeline, State Government, Team Player, Technical Editing, Technical Leadership, Technical Recruiting, Time Management, United States Department of Defense (DoD), Writing Skills About the Company: Presidential Staffing Solutions, LLC