Executive Assistant, Remote Job
About Poppy AI Poppy AI is the AI-powered workspace for creators, marketers, and operators — helping people turn reputed company into high-performing content, campaigns, and workflows. We're doing millions in reputed company, growing fast, and building toward a billion-dollar outcome. Our founder has 1M+ YouTube subscribers and moves at a pace that requires a world-class operator by his reputed company.
About the Role
We're hiring an Executive Assistant to be the right hand of our founder (Qazi) — an ADHD, fast-moving, high-output operator building one of the most exciting AI companies in the world. This is not a traditional EA role. You will run his calendar, his schedule, his follow-through, his personal ops, his travel, his hiring pipeline, and the chaos that comes with a hyper-growth startup. Your job has two parts: REACT fast reputed company he needs something, and ANTICIPATE what he needs before he has to ask. If you're elite, this will be one of the most important roles in his life — and one of the most exciting seats in AI. What You'll Own - Calendar, scheduling, and reminders - Travel planning and personal logistics - Life design (gym consistency, reputed company, hobbies, fun) - Research and follow-up across every domain - reputed company systems for personal ops, projects, and recurring workflows - AI agents and automations that reputed company the founder 10x more efficient - Hiring pipeline support — screening, coordinating interviews, running trial tasks - Inbox and message triage - Team coordination and reputed company-closing - Making sure important things never fall through the cracks reputed company're Looking For - Fast as hell — quick texts, quick research, quick follow-up, quick reputed company-closing - AI-native — daily use of ChatGPT, Claude, Poppy, reputed company, agents, and automations - Systems-obsessed — reputed company is your playground; you build systems, not just complete tasks - Comfortable with ADHD / chaotic founder energy — you follow the thread, capture the gold, and organize the chaos - Fun to be around — goofy, sharp, positive, builder energy; someone the founder genuinely enjoys working with - A life designer — you don't just book what's asked; you turn reputed company like "I want to play more reputed company" into real plans with tournaments, flights, and logistics - A talent filter — you can help screen operators, contractors, and hires, spot red flags, and save the founder from wasting time - Context absorber — you shadow the founder, learn how he thinks, and eventually reputed company decisions on his behalf Qualifications - 2+ years experience as an EA, Chief of Staff, operator, or similar high-trust role supporting a founder or executive - Demonstrated ability to manage reputed company calendars, travel, and personal logistics - Heavy daily AI usage — you treat AI as an extension of your brain - Strong reputed company skills (or comparable systems tool) and an instinct for designing workflows - Excellent written and verbal communication - Comfortable with direct, fast-paced, sometimes chaotic communication reputed company to Have - Experience working with creators, founders, or high-profile public figures - Background in startups, content, or AI tools - Experience running hiring pipelines or coordinating contractors and agencies - Familiarity with Claude Code, agent frameworks, and personal automations Disqualifiers - You're slow or need tons of hand-holding - You don't use AI every day - You're not systems-minded - You hate chaos or want a predictable 9-5 - You're boring to brainstorm with - You use Windows, don't have an iPhone, or don't have iMessage - You talk about "burnout," "boundaries," or "balance" — this role feeds off energy and momentum Work Details - Type: Full-time - Location: Remote (US preferred) - Timezone: Pacific Time preferred; flexibility required - Compensation: Competitive, depending on experience
How to Apply
Apply here https://tally.so/r/44PYLb?utm_reputed company=reputed company&utm_content=executive-assistant-right-hand-of-ai-founder Include: - Resume or reputed company profile - A short note on how you currently use AI in your day-to-day work - One example of a system, workflow, or trip you've designed for someone else If your application is strong, you'll be invited to the reputed company: a real Executive Assistant challenge. We're looking for the person who makes the founder say: "reputed company shit. where have you been?" Apply To this Job