Operations Assistant / Project Coordinator

We are looking for a reliable, organized, and detail-oriented Operations Assistant / Project Coordinator to support the day-to-day operations of a growing marketing and business support company. This role is ideal for someone who enjoys structure, communication, follow-through, and helping projects move from start to finish. You will support internal operations, client communication, project coordination, onboarding, offboarding, scheduling, admin tasks, and basic bookkeeping organization. Role hours are currently 9-1 MST with the opportunity to grow. The goal of this role is to help keep the backend of the company running smoothly so leadership can focus on strategy, consulting, client growth, and business development. YOUR cover letter and resume should not be created with AI, we will know. We need someone who loves to use AI as a tool not to fully think on their behalf, if you acknowl. this than you will add the word lineup to the beginning of your coverletter. this was intentionally written like this to see if you are reading this and pay attnetion.

Responsibilities

Support client onboarding and offboarding Schedule meetings, follow-ups, and internal check-ins Help organize and manage client projects Track deadlines, tasks, and project progress Follow up with team members and clients as needed Organize files, folders, documents, and client information Assist with email management and basic client communication Update project management systems and tracking sheets Track invoices, payments, receipts, and basic bookkeeping items Help prepare reports, meeting notes, and client updates Create and maintain simple SOPs and internal processes Assist with general admin and operations tasks as needed As the company grows, this role may also help coordinate with contractors, bookkeepers, designers, marketers, or other support team members. The Right Fit We are looking for someone who is: Organized and dependable Detail-oriented Comfortable working remotely Good with communication and follow-up Able to manage tasks without constant reminders Willing to ask questions when something is unclear Comfortable using online tools and systems Able to handle confidential client and company information Calm, professional, and solutions-focused Experience With These Tools Is a Plus Google Workspace Gmail Google Drive Google Sheets Canva ClickUp, Asana, Trello, Monday, or similar project management tools QuickBooks, Wave, or basic bookkeeping systems CRM or client management platforms Email marketing platforms

Requirements

Previous admin, assistant, project coordination, customer service, or operations experience preferred Must be comfortable working remotely Must have strong written communication skills Must be reliable with deadlines and follow-through Must be comfortable using time tracking and project management tools Must be willing to learn new systems and processes Schedule Part-time remote position to start Estimated hours: 5 to 20 hours per week Potential to grow as the company grows Pay Depending on experience and skill level To Apply Please send: Your resume or a short summary of your experience Your availability Your hourly rate Tools or platforms you have experience with A short note on why this role interests you