[Remote] Accounts Payable Specialist
Note: The job is a remote job and is open to candidates in USA. NORR is an employee-owned global architecture and engineering firm. They are seeking an Accounts Payable Specialist to perform a variety of accounting functions including processing accounts payable, reviewing expense reports, and coordinating with vendors and internal teams on payment issues.
Responsibilities
- Monitor daily AP Inbox to receive invoices, code and post them
- Review details of consultant invoices, ensure all invoices are coded to the correct General Ledger and cost centers according to the budgets, and distribute to Project Managers for approval prior to processing
- Upload approvals to the accounting system
- Coordinate with Project Managers and Project Accountants for project reclassifications or adjustments when needed
- Review employee expense claims to ensure accuracy of calculations, completeness of receipts or supporting documents and adherence to company policies
- Send employee expense summary to HR for processing each payroll period
- Respond to email inquiries and resolve invoicing or expense claim issues in a prompt and efficient manner
- Record & post cash receipts and incoming cheques to ensure the accounting system and banking details are current and accurate
- Perform Bank Reconciliations for CDN and USD Bank
- Perform month end tasks such as clearing suspense accounts, balance intercompany AP and prepare accrual list, if any
- Complete credit applications for new vendors
- New vendor set up in system and EFT/ACH enrollment
- Prepare cheque requisitions, wire transfer and intercompany transfer, etc
- Prepare weekly invoice batches for ACH Payments for review/approval
- Assist in other accounting related activities as required
Skills
- Have successfully completed related post-secondary education, equivalent to a college diploma in accounting
- Possess knowledge of general accounting principles and guidelines
- 5-10 years of general accounting experience (Accounts Payable)
- Experience in Microsoft Office, particularly Excel, Internet, VantagePoint or other accounting systems software
Benefits
- Medical, dental, vision and life insurance
- Short and long-term disability insurance
- 401(k)-retirement savings plan with employer contributions
- Access to Wellness and Employee Assistance Program (EAP) programs
- Opportunity to work either from home, from a NORR office or even from a remote location
Company Overview