Senior Administrator, Finance and Invoicing - Market Mapping (Remote)
This is a position within Haldren and not with one of its clients. This fully remote role supports high-tempo search delivery by coordinating stakeholders, protecting candidate experience, and keeping workflows predictable across multiple concurrent assignments within South Africa.
Key Responsibilities
- Support reporting packs and dashboard inputs for operational oversight
- Own end-to-end administrative workflows for searches, including document control and scheduling
- Maintain accurate records in CRM and shared drives, ensuring consistent naming and versioning
- Coordinate invoicing support, purchase orders, and basic reconciliation with finance teams
- Standardise templates and operating procedures to reduce rework and improve consistency
- Monitor service levels and flag risks early (turnaround times, response SLAs, quality checks)
Requirements
- 5+ years in senior administration, operations support, or coordination roles
- Experience maintaining CRM or ATS data with strong discipline for data quality
- Comfort supporting invoicing, vendor coordination, or basic finance admin workflows
- Strong written and verbal communication skills in a professional services environment
- High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
- Comfort working with confidential information and applying sound judgement
- Ability to work effectively in a remote environment with disciplined time management
Benefits
- Salary range: 340,000 - 480,000
- Remote work arrangement (South Africa)
- Opportunities for professional growth
- Flat management structure with direct access to decision-makers.
- Open communication environment.
- Full medical coverage.
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes. To learn more about the firm and about our candidate services - please visit US Recruitment Agency, Executive Search & Talent Solutions