Virtual Assistant — Fashion Operations & Brand Suppor
About the Role
MAE is a Kuwait-based luxury fashion house operating two brands — FORGE and HOWSHEWEARSIT. We are seeking a highly organised, fashion-literate Virtual Assistant to support the founder directly across brand operations, supplier coordination, and content management. This is a remote role. You will work directly with the founder and be trusted with brand communication, supplier relationships, and social media presence. Precision, professionalism, and reliability are non-negotiable. Role Description Operation & Sourcing
- Supplier and manufacturer communication — follow-ups, sample tracking, shipping coordination
- Managing DHL and courier logistics for samples and production
- Researching and vetting new suppliers, factories, and sourcing contacts
- Organising production timelines and tech pack documentation
- Inbox management and professional correspondence on behalf of the founder
Operation & Sourcing
- Scheduling and publishing content across Instagram and Pinterest
- Drafting captions in the brand voice — minimal, editorial, precise
- Curating Pinterest boards aligned with brand aesthetic
- Coordinating content calendars and shoot schedules
- Monitoring brand mentions and responding where appropriate
Social Media & Content
- Scheduling and publishing content across Instagram and Pinterest
- Drafting captions in the brand voice — minimal, editorial, precise
- Curating Pinterest boards aligned with brand aesthetic
- Coordinating content calendars and shoot schedules
- Monitoring brand mentions and responding where appropriate
General Brand Support
- Managing the founder’s email and task priorities
- Research tasks — competitor analysis, press opportunities, event sourcing
- Maintaining internal documents, trackers, and operational systems
- Supporting launch preparation and campaign coordination
This is a remote role. You will work directly with the founder and be trusted with brand communication, supplier relationships, and social media presence. Precision, professionalism, and reliability are non-negotiable. Qualifications / You Are
- Fashion-literate — you understand how the industry operates and follow it with genuine interest
- Familiar with luxury brand standards — tone, communication, and presentation matter to you
- A strong communicator — professional, precise, and confident across email, social, and client-facing correspondence
- Organised and operationally sharp — you manage multiple tasks without dropping detail
- Comfortable with supplier and manufacturer correspondence — follow-ups, sample tracking, and production coordination are second nature
- Skilled at social media management — you can schedule, caption, and curate content that fits a brand world, not just fill a grid
- Sales-aware — you understand how to support revenue activity, client relationships, and brand conversion without being transactional
- A precise writer — emails, captions, and documents are clean, professional, and editorial in standard
- Proactive and self-directed — you identify what needs doing and do it without daily supervision
- Reliable from day one — available Monday to Friday, responsive during agreed hours, and accountable for output
- Experienced in virtual assistance, fashion industry support, or brand management — this is a plus, not optional
Requirements
- Minimum 2 years experience in fashion operations, sourcing, or brand support
- Demonstrated experience managing social media for a fashion or luxury brand
- Excellent written English — professional and editorial standard
- Experience with Instagram, Pinterest, and content scheduling tools
- Familiarity with production processes, supplier communication, and sample management
- Strong organisational skills and attention to detail
- Portfolio or examples of previous fashion brand work required
Details - Rate: $10–$15 per hour based on experience - Schedule: Monday to Friday - Location: Remote — any timezone considered - Start: Immediate
How to Apply
Send your application to [email protected] [email protected] Your application must include:
- A brief introduction — who you are and your fashi