Virtual Manager (AI Voice Outreach & Automation Systems)
We are seeking a highly capable Virtual Manager to oversee and operate an AI-driven outbound appointment-setting system. This role is central to running and optimizing a structured prospecting and outreach engine powered by Synthflow, with CRM operations managed in Pipedrive. You will be responsible for orchestrating the end-to-end workflow—from script development and data structuring to system execution, reporting, and appointment setting support for the client’s pipeline.
What You'll Do
Develop and refine outreach scripts for AI voice campaigns Orchestrate and operate the Synthflow system for outbound prospecting campaigns Structure workflows, sequences, and call logic within Synthflow Coordinate with the client on system development and iteration (including technical collaboration on builds) Load, organize, and manage prospecting data and account feeds for targeting Ensure accurate integration and synchronization between Synthflow and Pipedrive Maintain and manage CRM pipeline hygiene, stages, and reporting accuracy Generate performance reports (call outcomes, conversion metrics, booked appointments) Diagram and document workflows for clarity, scaling, and optimization Support appointment-setting outcomes by ensuring leads are properly handled and followed through RequirementsProven experience in AI voice outreach or automation systems (Synthflow experience strongly preferred) Background in sales prospecting, outbound lead generation, or SDR operations Strong technical aptitude with ability to work across automation tools and CRMs Experience using Pipedrive or similar CRM platforms Ability to structure workflows, pipelines, and campaign logic logically and clearly Comfortable collaborating in a technical build environment (working alongside developers or system builders) Strong communication skills and willingness to participate in occasional phone calls
Preferred Qualifications
Experience building or managing AI calling agents or voice bots Familiarity with workflow automation tools (Make, Zapier, or similar) Experience in appointment-setting operations or high-volume outbound sales systems Ability to document systems in diagrams or SOP format Tools & Technologies Background in sales prospecting, outbound lead generation, or SDR operations Proven experience in AI voice outreach or automation systems (Synthflow experience strongly preferred) Ability to structure workflows, pipelines, and campaign logic logically and clearly Technical Requirements: Headset: USB headset with noise cancellation Webcam: Working webcam Computers: Primary and backup computer with at least i5 to i7 processor and 8GB RAM Internet: Main internet service speed of at least 25 Mbps wired connection; backup internet speed of at least 10 Mbps Perks and Benefits: Job security and stability Exceptionally supportive team Opportunities for career growth Fun work environment Schedule: Full-Time and/or Part-Time (PST, MST, EST, or CST) Location: This is a remote position Apply now and take the first step towards a rewarding career! Only qualified candidates will be processed and invited to take the assessment and schedule initial and final interviews. Please make sure you apply for the right job based on your experience. We prioritize applicants who successfully follow this instruction! By providing a telephone number and submitting this form, you consent to be contacted by SMS text message. Message & data rates may apply. You can STOP messaging by sending STOP and get more help by sending HELP. Visit our Privacy Policy for more information. Eligibility Requirement: Non-U.S. Based Applicants Only Please note that the majority of our job positions are reserved for individuals living outside the United States. Applicants must reside outside of the United States and should not hold U.S. residency or citizenship unless specified otherwise by the role needed. We kindly ask that U.S. residents or citizens refrain from applying, as these opportunities are designed to support our international workforce.