Project Operations Specialist (Job ID: CHRDEE3R)
🚨 IMPORTANT WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR ENTIRE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH Project Operations Specialist 🆔 Job ID: CHRDEE3R 🏢 Industry: Interior Design / Construction 🌎 Location: LATAM 🕒 Job Status: Full Time ⏰ Work Schedule: Monday to Friday, 9:00 AM to 5:00 PM EST 💰 Salary: USD $2,000–$2,600/month + up to 18% performance-based bonus 🚀 Target Start Date: ASAP About the Client Premier Design-Build firm specializing in interior renovations for commercial properties Serves residential homeowner communities, senior care facilities, and hospitality venues 35+ years of industry experience Completed 400+ projects Delivered over 5 million square feet of renovations 75% repeat client rate Role Overview Remote, full-time operational support role Supports Project Management and Construction teams Functions similarly to a Project Engineer or Contract Administrator Focused on subcontractor coordination, project documentation, milestone tracking, compliance verification, and construction communications
Key Responsibilities
Subcontractor Management Research and qualify specialty subcontractors Coordinate site walks, scheduling, and mobilization Track subcontractor quotes and maintain pricing records Support subcontractor onboarding (agreements, W9s, COIs, documentation) Verify insurance compliance before mobilization Follow up on subcontractor action items Project Administration Generate, issue, and track work orders and submittals Maintain digital project folders and version control Prepare project handover and closeout packages Coordinate project photo shoots and documentation deliverables Track milestone billing requirements Maintain subcontractor performance and pricing databases Construction Communications Support weekly reporting and project updates Coordinate field communication and look-ahead planning Capture meeting notes and action items Ensure project documentation supports milestone billing and invoicing Required Qualifications 4+ years of experience in fully remote administrative or operational support roles 2+ years of experience in construction administration, project coordination, project engineering, or contract administration Experience supporting both office-based project teams and field construction teams Strong project tracking and documentation management experience Experience with subcontractor coordination and compliance tracking Excellent organizational and follow-through skills Ability to manage competing priorities and deadlines Strong written and verbal English communication skills Proficiency with Google Workspace and Microsoft Excel Experience using project management/construction software such as Procore, Buildertrend, JobTread, Asana, or similar
Preferred Qualifications
Contract Administrator or Project Engineer experience Commercial interiors project support experience Experience reviewing subcontractor quotes and side-by-side comparisons Familiarity with COI management and insurance compliance Experience with Bluebeam Familiarity with photo documentation workflows Why Join? Work with an established Design-Build firm with a strong project pipeline Growth opportunities within a scaling operation Collaborate with experienced project managers and construction professionals Join a company with a 35+ year proven industry reputation